An Open Session, also called an Open Meeting, is a meeting of the HOA board of directors that homeowners are welcome and encouraged to attend. While homeowners cannot vote during these meetings, they may observe board discussions and typically have an opportunity to share comments or ask questions during the open forum portion.
Why It Matters for Self-Managed HOAs
Open sessions promote transparency and community involvement—two essentials for effective self-management. They provide insight into how decisions are made and allow homeowners to stay informed and engaged.
- Builds trust by allowing homeowners to observe decision-making.
- Encourages open communication between the board and community members.
- Helps clarify policies, projects, and budget decisions before they’re finalized.
- Allows homeowners to voice concerns or offer input during designated forum time.
- Reinforces accountability and supports fair, consistent governance.
How to Use It
“The board held an open session to review the landscaping contract and invited homeowners to share feedback during the open forum.”
Best Practice or Tip
- Post open session notices, agendas, and follow-up summaries using HOA My Way’s communication tools.
- Store meeting minutes in the portal so all homeowners can review decisions and discussions.
- Use HOA My Way’s calendar feature to schedule recurring open sessions and send automated reminders.
- Provide a clear and structured open forum to keep meetings productive and respectful.
- Share relevant financial reports or project updates ahead of the meeting through the portal.
