A Proxy is a written authorization that allows one homeowner to vote on behalf of another at a meeting when they cannot attend in person. Proxy rules are defined in the HOA’s governing documents.
Why It Matters for Self-Managed HOAs
Proxies improve participation, help reach quorum, and ensure member voices are represented.
- Helps the HOA hold valid elections even when turnout is low.
- Ensures homeowners can participate even if they’re unavailable.
- Supports transparency and fair representation.
- Helps prevent delayed meetings due to lack of quorum.
How to Use It
“She sent in her proxy so her neighbor could vote on her behalf at the annual meeting.”
Best Practice or Tip
- Store proxy forms in HOA My Way for easy downloading.
- Track proxies digitally to simplify counting and recordkeeping.
- Verify proxy eligibility according to your bylaws.
