Flexible Pricing for Every HOA
With HOA My Way, you get full accounting services to handle your community’s bookkeeping and exclusive access to our cloud-based software and mobile app at no additional cost!
Choose the Plan That Fits Your HOA
0 – 25
Homes
$150/month
26 – 150
Homes
$250/month
Up to 500
Homes
$500/month
Custom Plans for communities with over 500 homes starting at $600.
All plans encompass all management tools and comprehensive accounting services. Contracts are invoiced monthly for total flexibility.
Key Features in All Plans
| Full Service Accounting | |
|---|---|
| Dedicated Accountant With your dedicated accountant you only need one point of contact for all your accounting needs. | Included |
| Virtual Accountant Meeting Attendance We’re available if you need to have a virtual meeting with you dedicated accountant. | $150 |
| Monthly Reporting Stay up to date on your community’s finances with monthly accounting reporting that’s easy to understand but full of important information. | Included |
| Vendor Payment Processing Your dedicated accounting team receives your vendor invoices and processes them for final board review and approval. | Included |
| Vendor Check Payments These are payments made to your vendor by check and mail. | $3.50 per check |
| Electric Vendor Payments If your vendor chooses, they can sign up to receive electronic payments via direct deposit. | $2.50 per transaction |
| Daily Bank Reconciliations Your dedicated accountant is able to review daily bank reconciliations. | Included |
| Homeowner Billing Statements Our Accounts Receivable team processes and mails your billing statements for your homeowner’s assessments (dues). | $2.50 + postage per unit per billing cycle |
| Electronic Homeowner Billing Statements If your homeowners opt-in they can receive their billing statements electronically and save the community money on postage. | $1.50 per unit per billing cycle |
| Homeowner Payment by ACH/eCheck This is a convenience fee paid by the homeowner for payments made by ACH or eCheck on the Homeowner Portal. | $2.50 paid by the Homeowner |
| Homeowner Payments by Credit Card This is a convenience fee paid by the homeowner for payments made by credit card on the Homeowner Portal. | 5% fee paid by the Homeowner |
| Homeowner Late Fees When a homeowner pays a late fee this is the percentage that HOA My Way receives. | 20% of fee collected by the Association |
| Budget Building Get absolute access to our user-friendly budget builder where you can build draft budgets and track current budgets. | Included – Unlimited Use |
| Utility Tracking (Beta) Run customized reports to track your community’s utility usage and prevent overspending. | Included |
| Vendor Management Keep detailed records of your vendor contacts, insurance, and what work orders they’ve completed in one convenient location. | Included – Unlimited Use |
| Tax Returns, Annual Returns, 1096, 1099 Your dedicated accountant will ensure the community’s tax returns, annual reports, and other federal and state required filings are completed. | $350 once a year |
| Statuatory Agent Fee This is a once a year fee for HOA My Way to be the HOA’s statutory agent where we would be the ones to receive legal documents like lawsuits and subpoenas on behalf of the HOA. | $100 once a year |
| Full Service Accounting | |
|---|---|
| With your dedicated accountant you only need one point of contact for all your accounting needs. Dedicated Accountant Included | |
| We’re available if you need to have a virtual meeting with you dedicated accountant. Virtual Accountant Meeting Attendance $150 | |
| Stay up to date on your community’s finances with monthly accounting reporting that’s easy to understand but full of important information.Monthly Reporting Included | |
| Your dedicated accounting team receives your vendor invoices and processes them for final board review and approval. Vendor Payment Processing Included | |
| These are payments made to your vendor by check and mail. Vendor Check Payments $3.50 per check | |
| If your vendor chooses, they can sign up to receive electronic payments via direct deposit. Electric Vendor Payments $2.50 per transaction | |
| Your dedicated accountant is able to review daily bank reconciliations. Daily Bank Reconciliations Included | |
| Our Accounts Receivable team processes and mails your billing statements for your homeowner’s assessments (dues). Homeowner Billing Statements $2.50 + postage per unit per billing cycle | |
| If your homeowners opt-in they can receive their billing statements electronically and save the community money on postage. Electronic Homeowner Billing Statements $1.50 per unit per billing cycle | |
| This is a convenience fee paid by the homeowner for payments made by ACH or eCheck on the Homeowner Portal. Homeowner Payment by ACH/eCheck $2.50 paid by the Homeowner | |
| This is a convenience fee paid by the homeowner for payments made by credit card on the Homeowner Portal. Homeowner Payments by Credit Card 5% fee paid by the Homeowner | |
| When a homeowner pays a late fee this is the percentage that HOA My Way receives. Homeowner Late Fees 20% of fee collected by the Association | |
| Get absolute access to our user-friendly budget builder where you can build draft budgets and track current budgets. Budget Building Included – Unlimited Use | |
| Run customized reports to track your community’s utility usage and prevent overspending. Utility Tracking (Beta) Included | |
| Keep detailed records of your vendor contacts, insurance, and what work orders they’ve completed in one convenient location. Vendor Management Included – Unlimited Use | |
| Your dedicated accountant will ensure the community’s tax returns, annual reports, and other federal and state required filings are completed. Tax Returns, Annual Returns, 1096, 1099 $350 once a year | |
| This is a once a year fee for HOA My Way to be the HOA’s statutory agent where we would be the ones to receive legal documents like lawsuits and subpoenas on behalf of the HOA.Statuatory Agent Fee $100 once a year | |
| Communications | |
|---|---|
| Community Mailings Whether it’s newsletters or annual meeting announcements, this covers any mass mailings you make. | Unlimited Use ($0.50 per unit processing fee plus postage) |
| Email Blasts Keep your community connected with email blasts. Pricing is transparent and shown before sending. | Unlimited Use ($0.10 per unit) |
| Community Text Messages Send text message notifications to your homeowners to reach them quickly and efficiently. | Unlimited Use ($0.10 per text – standard text messaging rates apply) |
| Surveys Find out what your community wants by creating community surveys that homeowners can complete on the Homeowner Portal or Mobile App. | Included – Unlimited Use |
| eVoting Homeowners can cast their ballots is just a few clicks from the HOA My Way Homeowner Portal or Mobile App. | Included – Unlimited Use |
| Marquee Announcements Grab their attention when they log into the Homeowner Portal with announcements posted front and center. | Included – Unlimited Use |
| Community Calendar Add community events, board meetings, and more to keep your community up to date. | Included – Unlimited Use |
| Homeowner Directory Homeowners can opt-in to share their desired contact information with their neighbors. | Included – Unlimited Use |
| Mailing Center Your one-stop-shop to track and archive your community mailings including homeowner billing statements. | Included – Unlimited Use |
| Conversations – Direct Messaging Send messages to fellow board members, homeowners, and your HOA My Way accounting team straight from the Board Portal. Homeowners can also message their board members through this feature. | Included – Unlimited Use |
| Communications | |
|---|---|
| Whether it’s newsletters or annual meeting announcements, this covers any mass mailings you make. Community Mailings Unlimited Use ($0.50 per unit processing fee plus postage) | |
| Keep your community connected with email blasts. Pricing is transparent and shown before sending. Email Blasts Unlimited Use ($0.10 per unit) | |
| Send text message notifications to your homeowners to reach them quickly and efficiently. Community Text Messages Unlimited Use ($0.10 per text – standard text messaging rates apply) | |
| Find out what your community wants by creating community surveys that homeowners can complete on the Homeowner Portal or Mobile App. Surveys Included – Unlimited Use | |
| Homeowners can cast their ballots is just a few clicks from the HOA My Way Homeowner Portal or Mobile App. eVoting Included – Unlimited Use | |
| Grab their attention when they log into the Homeowner Portal with announcements posted front and center. Marquee Announcements Included – Unlimited Use | |
| Add community events, board meetings, and more to keep your community up to date. Community Calendar Included – Unlimited Use | |
| Homeowners can opt-in to share their desired contact information with their neighbors. Homeowner Directory Included – Unlimited Use | |
| Your one-stop-shop to track and archive your community mailings including homeowner billing statements. Mailing Center Included – Unlimited Use | |
| Send messages to fellow board members, homeowners, and your HOA My Way accounting team straight from the Board Portal. Homeowners can also message their board members through this feature. Conversations – Direct Messaging Included – Unlimited Use | |
| All Inclusive Technology | |
|---|---|
| Board Portal Find everything you need to tackle your HOA tasks in one convenient cloud-based portal on the web and Mobile App. | Included – Unlimited Use |
| Homeowner Portal All homeowners need is an Internet connection to access everything they want on the Homeowner Portal from the web or from the HOA My Way Mobile App. | Included – Unlimited Use |
| Vendor Portal (Beta) Your vendors can review and respond to work orders, send invoices, and update their insurance all from the HOA My Way Vendor Portal. | Included – Unlimited Use |
| Mobile App Get exclusive access to the one of a kind HOA My Way Mobile App free of charge! There’s one app available on Apple and Android where board members can toggle between the Board and Homeowner Portals. | Included – Unlimited Use |
| Customizable Permissions You can customize who has board or committee permissions such as approving invoices, architectural requests, and more. | Included – Unlimited Use |
| All Inclusive Technology | |
|---|---|
| Find everything you need to tackle your HOA tasks in one convenient cloud-based portal on the web and Mobile App. Board Portal Included – Unlimited Use | |
| All homeowners need is an Internet connection to access everything they want on the Homeowner Portal from the web or from the HOA My Way Mobile App. Homeowner Portal Included – Unlimited Use | |
| Your vendors can review and respond to work orders, send invoices, and update their insurance all from the HOA My Way Vendor Portal. Vendor Portal (Beta) Included – Unlimited Use | |
| Get exclusive access to the one of a kind HOA My Way Mobile App free of charge! There’s one app available on Apple and Android where board members can toggle between the Board and Homeowner Portals. Mobile App Included – Unlimited Use | |
| You can customize who has board or committee permissions such as approving invoices, architectural requests, and more. Customizable Permissions Included – Unlimited Use | |
| Management Tools | |
|---|---|
| Compliance Violations Create and send compliance violations from the Board Portal or one-the-go with the HOA My Way mobile app. | Included – Unlimited Use |
| Architectural Request Management Review and vote on architectural requests from the Board Portal or on the exclusive HOA My Way mobile app for 24/7 access. Homeowners can also submit their requests from the Homeowner Portal or the mobile app. | Included – Unlimited Use |
| Work Orders Homeowners are able to submit work order requests or board review and board members are able to promote work order requests or create new work orders to send to vendors. The intuitive workflow is easy to use and a detailed work order is sent to the vendor’s email and the vendor portal if they are signed up. | Included – Unlimited Use |
| Amneity Management Track the use and schedule of your community’s amenities like pools, clubhouses, and parks. | Included – Unlimited Use |
| Amenity Reservations Homeowners can reserve amenities and board members can manage those reservations with ease from the HOA My Way Board Portal. | Included – Unlimited Use |
| Reporting Run custom reports for accounting and homeowner information. You can track accounts, payments, Homeowner Portal usage, and more. | Included – Unlimited Use |
| Escrow & Disclosure Our team handles all escrow tasks like resale disclosure, condo questionnaires, and providing disclosure packages. | Processing Included |
| Disclosure Package This is provided by our team during the sales process that includes information on the home like past architectural changes and any balances due. It also includes HOA information including the governing documents and rules and regulations. | Maximum allowed per state statute |
| Lender Questionnaire These are questionnaires requested by lenders to gain information on the HOA. Our team completes these for a speedy escrow process. | Maximum allowed per state statute |
| Statement Fee This is the fee for providing the statement information. | Maximum allowed per state statute |
| Rental Tracking Stay on top of the rentals in your community through the Board Portal’s property pages. You or the homeowner can uploaded leases and add renter information. | Included – Unlimited Use |
| Non-Routine Service These are requested services that are outside of the HOA My Way scope of work. | $100 per hour |
| Setup/Transition Fee This fee is for the customized software setup and accounting onboarding to set your community up for success. | $200 – $1,000 depending on organization of records |
| Document Reproduction (Black and White) This is the cost for black and white copies. If you are mailing something to the community, this is the price per page the HOA would pay. | $0.20 per page |
| Color Copies This is the cost for color copies. If you are mailing something to the community with color or photos, this is the price per page the HOA would pay. | $1 per page |
| Office Supplies In case any office supplies are needed at request of the HOA, will be at cost. | At cost |
| Postage Postage is charged at cost. | At cost |
| Management Tools | |
|---|---|
| Create and send compliance violations from the Board Portal or one-the-go with the HOA My Way mobile app. Compliance Violations Included – Unlimited Use | |
| Review and vote on architectural requests from the Board Portal or on the exclusive HOA My Way mobile app for 24/7 access. Homeowners can also submit their requests from the Homeowner Portal or the mobile app. Architectural Request Management Included – Unlimited Use | |
| Homeowners are able to submit work order requests or board review and board members are able to promote work order requests or create new work orders to send to vendors. The intuitive workflow is easy to use and a detailed work order is sent to the vendor’s email and the vendor portal if they are signed up. Work Orders Included – Unlimited Use | |
| Track the use and schedule of your community’s amenities like pools, clubhouses, and parks. Amneity Management Included – Unlimited Use | |
| Homeowners can reserve amenities and board members can manage those reservations with ease from the HOA My Way Board Portal. Amenity Reservations Included – Unlimited Use | |
| Run custom reports for accounting and homeowner information. You can track accounts, payments, Homeowner Portal usage, and more. Reporting Included – Unlimited Use | |
| Our team handles all escrow tasks like resale disclosure, condo questionnaires, and providing disclosure packages. Escrow & Disclosure Processing Included | |
| This is provided by our team during the sales process that includes information on the home like past architectural changes and any balances due. It also includes HOA information including the governing documents and rules and regulations. Disclosure Package Maximum allowed per state statute | |
| These are questionnaires requested by lenders to gain information on the HOA. Our team completes these for a speedy escrow process. Lender Questionnaire Maximum allowed per state statute | |
| This is the fee for providing the statement information. Statement Fee Maximum allowed per state statute | |
| Stay on top of the rentals in your community through the Board Portal’s property pages. You or the homeowner can uploaded leases and add renter information. Rental Tracking Included – Unlimited Use | |
| These are requested services that are outside of the HOA My Way scope of work. Non-Routine Service $100 per hour | |
| This fee is for the customized software setup and accounting onboarding to set your community up for success. Setup/Transition Fee $200 – $1,000 depending on organization of records | |
| This is the cost for black and white copies. If you are mailing something to the community, this is the price per page the HOA would pay. Document Reproduction (Black and White) $0.20 per page | |
| This is the cost for color copies. If you are mailing something to the community with color or photos, this is the price per page the HOA would pay. Color Copies $1 per page | |
| In case any office supplies are needed at request of the HOA, will be at cost. Office Supplies At cost | |
| Postage is charged at cost. Postage At cost | |
Pricing subject to annual review.
Custom Solutions for Larger Communities
We offer custom plans for communities larger than 500 homes, starting at $600 monthly. Our scalable hybrid solution can accommodate communities of all sizes with all the tools you need to manage a large-scale community.
Why Choose HOA My Way?
With HOA My Way, you get value from our extensive tools, transparency from our clear pricing, and quality from our pro-level platform.
Our competitors hide the cost of their accounting services—our pricing is all-inclusive.
Competitors may start with a low monthly rate, but add $199 for bookkeeping, and they are no longer budget-friendly.
Get the HOA Software You Need at the Price You Want.
Ready to experience the difference HOA My Way can make for your community? Contact us today for a custom quote and personalized demo!