Effortless HOA Mailing Services with HOA My Way
Timely and professional HOA mailing is essential for maintaining compliance, transparency, and community engagement in self-managed communities.
Luckily, HOA My Way’s Mailing Center is a reliable solution for all your mailing needs, from statements to election ballots.
Why Choose HOA My Way for HOA Mailing Services?
- Save time with automated workflows and professional templates.
- Ensure accuracy with pre-verified homeowner addresses.
- Maintain compliance with state and HOA-specific mailing requirements.
- Reduce cost with transparent pricing – no hidden fees.
Features That Simplify Your HOA Mailing Tasks
Statements & Invoices
Automate monthly dues, late notices, and fee statements with clear formatting and transparent pricing.
Annual Election Ballots
Prepare and easily send ballots for HOA elections, ensuring compliance with community and state voting requirements.
Community Announcements
Send newsletters, policy updates, or notifications with customized designs to keep homeowners informed.
Document Mailing
Deliver governing documents, rule changes, or compliance notices to homeowners professionally and efficiently.
Tracking & Reporting
Access real-time updates on mailing status and confirm delivery for peace of mind.
Simplified Mailing in Three Easy Steps
1
Upload Content
Upload your ballots, newsletters, or letters into the platform.2
Customize & Review
Utilize templates to finalize your mailings and preview them before sending.3
Send & Track
Approve and dispatch your mailings with real-time tracking and delivery updates.Seamlessly Connect with Other HOA My Way Features
HOA My Way has all of the tools you need in one place to streamline all community management tasks.
Accounting
Through the Mailing Center, you can see when homeowner billing statements were mailed and when they were received.
Compliance
All homeowner compliance letters are sent through the Mailing Center to be tracked with complete transparency.
Communications
Whether it’s a newsletter or annual election ballots, you can follow it in the Mailing Center to ensure its delivery.
Ready to Simplify Your HOA Mailing Needs?
FAQs
All documents can be sent, but any files uploaded should be PDFs.
The HOA My Way Mailing Center ensures accurate delivery by utilizing our homeowner data and preferred mailing vendor.
Yes, you can create and customize the design of any document you upload.
The cost of mailings is calculated based on the number of units and the cost per communication. Due to materials and postage, the pricing of mailed and emailed communications is different.
No, you can send as many as you like!
No – HOA My Way’s special cloud-based software can be accessed with an Internet connection.
In the mailing workflow, you will upload the documents you wish to send. You will be promoted to upload PDF documents.
Yes, they can opt in for email notifications, but it’s important to note that some communications require mailed delivery.
If a mailing fails to deliver, you can contact our Customer Support team to troubleshoot and resolve the issue.
Yes! HOA My Way is always here for customer support, including for the Mailing Center. For assistance, simply email support@hoamyway.com.