Your HOA Vendor Management System for Maintenance Made Easy
Simplify how you manage maintenance and vendor relationships with our all-in-one vendor management system.
From work orders to contracts, HOA My Way provides the tools to maintain transparency, streamline workflows, and build better vendor partnerships.
Benefits of HOA My Way Vendor Management Systems
- Transparency: Ensure all stakeholders have access to consistent information about vendor activities.
- Efficiency: Eliminate manual processes and avoid delays with automated workflows and templates.
- Cost Savings: Track contracts, invoices, and scopes of work to prevent overspending or duplicate changes.
- Vendor Collaboration: Improve relationships by giving vendors the tools to stay organized and communicate effectively.
Why Choose HOA My Way for Vendor Management?
Tailored for Self-Managed Communities
Intuitive features designed to empower HOA boardsAffordable and Scalable
A cost-effective solution for communities of all sizesSeamless Integration
Connects with other HOA My Way tools like compliance, accounting, and communication for a comprehensive solution.Key Features of HOA My Way Vendor Management
Centralized Vendor Hub
- Manage vendor profiles with details like contracts, licenses, insurance, and contact information.
- Quickly access invoice histories and work order receipts for complete transparency
Work Order Management
- Create, assign, and track maintenance requests all in one place.
- GPS-enabled technology ensures accurate work order details, saving time and avoiding confusion.
Vendor Portal Access
Vendors Can Access the HOA My Way Mobile App to:
- Receive work orders.
- Submit progress updates and completion photos.
- Communicate directly with board members.
Time-Saving Templates
Use pre-designed Request for Proposal (RFP) and Scope of Work templates tailored for common tasks like:
- Landscaping
- Pool maintenance
- Plumbing
- Snow removal
Real-Time Updates
Stay informed with instant notifications on work order progress and vendor communications.
Simplify HOA Vendor Management Today
Get a quote and see how HOA My Way can transform your vendor relationships and maintenance workflows.
FAQs
You can store all the vendor information you need in the vendor profiles on the HOA My Way portals. This includes but is not limited to contracts, insurance, scopes of work, proposals, communication, and invoices.
Yes! You can track contract deadlines and insurance renewals with the HOA My Way vendor portal. However, our accounting team also tracks this and will notify the board if one is coming due.
A work order request can be submitted by a homeowner for the board to review and escalate if approved, or a board member can create a new work order request. The work order should include a description, necessary details, and a location. Photos can be attached to work orders for added clarity, and work orders can also be placed on GPS when using the HOA My Way mobile app. The work order is then sent to the chosen vendor. Board members can track the status of work orders in the Board Portal, and homeowners can view the status of their work order requests in the Homeowner Portal.
Yes! They can do so in the HOA My Way Vendor Portal. They can receive emailed copies of the work orders if they have not signed up for the portal.
You can submit any kind of maintenance request. HOA My Way Vendor Management is customized for every community.
Yes! After you create the work order, you can transmit it. It will automatically be sent to the vendor and posted on the Vendor Portal if they are signed up.
Yes! The HOA My Way Vendor Portal is all-inclusive.
Yes! Not only is our Board Portal mobile-friendly, but HOA My Way also offers an exclusive mobile app that’s free with every subscription.
Yes! The vendor management system integrates with other HOA My Way tools, such as accounting and communications features.
Yes! With HOA My Way, you can create custom reports to track vendor work orders and invoices.